Jobs for Operations Clerk

Executive Operations Specialist, Chief Operating Officer

About Echoing Green Echoing Green builds a movement of leaders innovating today to transform tomorrow. Through its Fellowships and other innovative leadership initiatives, Echoing Green spots emerging leaders and invests deeply in their success to accelerate their impact. Over 35 years, Echoing Green’s global community of emerging leaders have launched GirlTrek , Good Call , Last Mile Health , Neighborhood Benches , Shining Hope for Communities , SKS Microfinance , Tala , Village of Wisdom , and hundreds of others. For more information on Echoing Green, please visit www.echoinggreen.org. Who You’ll Work With At Echoing Green, we have a front row seat to the brightest leaders with the most innovative ideas driving social progress across the world. We are fired up about our Fellows; we are their advocates and their biggest champions. Reporting directly to the Chief Operating Officer (COO), the Executive Operations Specialist provides essential support to ensure smooth, efficient operations across both professional and personal domains. This role combines high-level administrative responsibilities with strategic coordination, serving as a critical link between the COO and internal and external stakeholders. The ideal candidate is exceptionally organized, proactive, and thrives in a fast-paced, dynamic environment. This hybrid position requires four days per week in our NYC office, located in the Iconic Empire State Building, to maintain a seamless, welcoming, and collaborative workspace. What You’ll Do As the Executive Operations Specialist, you will lead key work streams that include: Executive Administrative Support Efficiently manage complex calendars, coordinate meetings, and adapt to shifting priorities, ensuring seamless scheduling and flexibility to support the dynamic needs of the Executive leader. Read and triage email correspondence, collaborate with COO on priorities and responses, and draft correspondence on behalf of the COO to ensure efficient and effective communication. Oversee and maintain the COO’s LinkedIn profile to ensure a consistent, professional, and engaging online presence. Coordinate domestic and international travel, managing all logistics and preparing comprehensive itineraries for both professional and personal purposes. This includes organizing travel and accommodations for international conferences such as Davos, Skoll, and similar events. Perform administrative duties, including credit card reconciliation and expense reporting. Provide personal support to the COO, including scheduling medical appointments and coordinating external commitments (e.g., board work, events). Provide logistical support to the COO for Echoing Green’s board related engagements such quarterly committee meetings, full board meetings, preparing materials, etc. Partner with the COO to maintain ongoing communication with board co-chairs, providing regular updates as needed. Project Management Take ownership of high-impact projects and initiatives within the executive office, establishing project timelines, setting milestones, and ensuring tasks are completed on schedule and within scope. Maintain detailed project plans, track progress against goals, proactively identify potential roadblocks, and communicate updates to the COO to support informed decision-making. Act as a bridge to the Echoing Green network, supporting interactions with Fellows and social entrepreneurs, gathering insights, and fostering meaningful connections that align with the organization’s mission. Serve as the main liaison between the COO and internal teams, ensuring alignment and collaboration on strategic initiatives and providing clear communication on project requirements and deadlines. Coordinate with external partners, ensuring efficient communication and timely follow-up to maintain strong relationships and support the successful execution of joint initiatives. Office & Technology Oversight Partner closely with the Talent & Office Operations Manager to ensure smooth daily office operations, including managing vendor relationships, maintaining office supplies, and addressing basic tech issues (e.g., Wi-Fi, Zoom, Box, Outlook). Ensure seamless execution of hybrid and virtual meetings by providing set up, troubleshooting, and real-time technical support to ensure smooth connectivity and functionality during executive meetings. Collaborate with other office support specialists to prepare for high-profile meetings, ensuring key stakeholders and attendees have all necessary materials and resources. Provide hands-on support for in-office needs, including document printing, event coordination, and maintaining a welcoming and organized office space that aligns with the organization’s professional standards. Oversee the setup of technical equipment for in-office events and meetings, managing audiovisual needs and resolving last-minute technical issues to ensure a seamless experience for attendees. What You’ll Bring Global Social Justice Orientation : Committed to fostering diversity, equity, and inclusion by creating a welcoming, inclusive environment that celebrates varied perspectives and identities. Proactive and Resourceful : Independently anticipates needs and takes initiative to solve challenges. Effective Prioritization and Coordination : Skilled in managing multiple priorities in a fast-paced environment through clear, direct communication. Strong Communication and Collaboration : Excels at coordinating and motivating individuals and partners, both internally and externally, through clear and direct communication. Detail-Oriented : Ensures accuracy and thoroughness in tasks, from office management to supporting seamless onboarding experiences. Adaptable with Technology : Proficient with evolving office technologies and familiar with tools like Asana, Box, and Outlook. Complex Thinker : Capable of managing multiple projects simultaneously, with a strategic understanding of Echoing Green's broader ecosystem. Salary: $95,000/year Echoing Green offers a full benefits package designed to support employee wellness. Echoing Green Benefits Package: Generous Time Off: Up to 27 days of paid time off per year Comprehensive Health Coverage: Best-in-class health insurance, covering medical, dental, and vision needs Parental Leave: 16 weeks fully paid parental leave Well-Being Stipend: $100/month to support your personal wellness Wireless Stipend: $100/month for wireless expenses Professional Development: $1,350 per fiscal year to invest in your growth Retirement Savings: 403(b) plan with employer matching up to 7% of your annual salary (after your first year) At Echoing Green, we celebrate diversity and are committed to fostering an inclusive workplace. We strongly encourage applications from Black, Indigenous, people of color, LGBTQ, gender non-conforming & non-binary, women, veteran, multilingual, and other underrepresented persons in senior leadership to apply, even if they may not meet every listed qualification. Diverse perspectives drive innovation, and we are dedicated to building a team that reflects the richness of the global community. #J-18808-Ljbffr

Immediate Start

Senior Director of Operational Analytics, Ambulatory Care Operations

NYC Health + Hospitals New York, NY

About NYC Health + Hospitals Empower Every New Yorker — Without Exception — to Live the Healthiest Life Possible NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible. At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons. Job Description Lead team that manages and develops data analytics and measures to inform and evaluate operational strategy, priorities and programs for ambulatory care delivery across Health + Hospitals. General tasks and responsibilities will include: Direct supervision and management of Ambulatory Care Operations Data Analytics and Evaluation team, consisting of 4 direct reports (2 Ambulatory Data Analysts, 1 Data Visualization Specialist, 1 Associate Director) Manage, oversee and facilitate operational, clinical, business, and regulatory activities around ambulatory care analytics, with particular attention, but not limited, to work around: Access and Utilization Panel Management, Continuity, and Growth Telehealth Referrals and E-Consult Innovate and support a sustainable and effective analytics strategies Design and produce novel dashboards, reports and tools to improve ambulatory care, validate data for accuracy, and visualize data in user-friendly way for enterprise-wide audiences Oversee management and fulfillment of data requests submitted by Ambulatory Care and Pop Health team members conducting in-depth analyses, including research and evaluation, via internal intake and triage process Collaborate with central office and site-level stakeholders, including Population Health, Managed Care, Finance, Behavioral Health, Quality & Safety, and IT to identify efficiencies and improve alignment on system-wide initiatives Oversee the submission of ambulatory metrics to the enterprise’s sub-committees, external mayoral reporting, and centralized repository of system-wide measures, ensuring that inclusion logic is reflective of current ambulatory activities Provide consultation on ambulatory operations metrics to leadership at Gotham Health, the FQHC of NYC H+H, for evaluating performance and operational efficiency in ad-hoc and routine reporting In collaboration with partners from Growth and Finance, curate provider data to support primary care staffing model optimization work; facilitate alignment of provider data across Managed Care central office and insurance partners, support streamlining of processes around new member provider assignment Provide valuable end-user (e.g. facility-based AEDs) education and training through creation of presentations, guides, tip sheets and other communications and resources Assist with advancing other Office of Ambulatory Care and Population Health priorities as needed Minimum Qualifications 1. Master's degree from an accredited college or university in Healthcare Administration, Health Care Planning, Business Administration, Public Administration or a related discipline; and seven (7) years of progressively responsible experience in health and medical service administration, public administration, personnel and labor relations, finance or appropriate functional discipline with an emphasis on planning, liaison and inter-organizational relationships, or related administrative or managerial functions; or 2. Bachelor's degree from an accredited college or university in disciplines, as listed in “1” above; and eight (8) years of progressively responsible experience in areas, as listed in “1”; or 3. Satisfactory equivalent combination of education, training and/or experience. However, all candidates must have a minimum of a Bachelor’s degree in disciplines, as listed in “1” above. Department Preferences KNOWLEDGEABLE IN: General healthcare systems Data evaluation and analysis PREFERRED SKILLS: Create dashboards using Tableau software SAS / SQL programming Microsoft Excel How To Apply If you wish to apply for this position, please apply online by clicking the "Apply for Job" button. If applying online, please include your cover letter in the same file attachment with your uploaded resume. NYC Health and Hospitals offers a competitive benefits package that includes: Comprehensive Health Benefits for employees hired to work 20+ hrs. per week Retirement Savings and Pension Plans Loan Forgiveness Programs for eligible employees Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts College tuition discounts and professional development opportunities Multiple employee discounts programs #J-18808-Ljbffr

Best Match

Executive Operations Specialist to the Chief Operating Officer

Echoing Green New York, NY

Echoing Green is collaborating with Lucas James Talent Partners for this search. Interested candidates should submit their resumes directly to Wendi Bortstein at [email protected] . Please note that applications submitted through this platform will not be considered. About Echoing Green Echoing Green builds a movement of leaders innovating today to transform tomorrow. Through its Fellowships and other innovative leadership initiatives, Echoing Green spots emerging leaders and invests deeply in their success to accelerate their impact. Over 35 years, Echoing Green’s global community of emerging leaders have launched GirlTrek , Good Call , Last Mile Health , Neighborhood Benches , Shining Hope for Communities , SKS Microfinance , Tala , Village of Wisdom , and hundreds of others. For more information on Echoing Green, please visit www.echoinggreen.org . Who You’ll Work With At Echoing Green, we have a front row seat to the brightest leaders with the most innovative ideas driving social progress across the world. We are fired up about our Fellows; we are their advocates and their biggest champions. Reporting directly to the Chief Operating Officer (COO), the Executive Operations Specialist provides essential support to ensure smooth, efficient operations across both professional and personal domains. This role combines high-level administrative responsibilities with strategic coordination, serving as a critical link between the COO and internal and external stakeholders. The ideal candidate is exceptionally organized, proactive, and thrives in a fast-paced, dynamic environment. This hybrid position requires four days per week in our NYC office, located in the Iconic Empire State Building, to maintain a seamless, welcoming, and collaborative workspace. What You’ll Do As the Executive Operations Specialist, you will lead key work streams that include: Executive Administrative Support Efficiently manage complex calendars, coordinate meetings, and adapt to shifting priorities, ensuring seamless scheduling and flexibility to support the dynamic needs of the Executive leader. Read and triage email correspondence, collaborate with COO on priorities and responses, and draft correspondence on behalf of the COO to ensure efficient and effective communication. Oversee and maintain the COO’s LinkedIn profile to ensure a consistent, professional, and engaging online presence. Coordinate domestic and international travel, managing all logistics and preparing comprehensive itineraries for both professional and personal purposes. This includes organizing travel and accommodations for international conferences such as Davos, Skoll, and similar events. Perform administrative duties, including credit card reconciliation and expense reporting. Provide personal support to the COO, including scheduling medical appointments and coordinating external commitments (e.g., board work, events). Provide logistical support to the COO for Echoing Green’s board-related engagements such as quarterly committee meetings, full board meetings, preparing materials, etc. Partner with the COO to maintain ongoing communication with board co-chairs, providing regular updates as needed. Project Management Take ownership of high-impact projects and initiatives within the executive office, establishing project timelines, setting milestones, and ensuring tasks are completed on schedule and within scope. Maintain detailed project plans, track progress against goals, proactively identify potential roadblocks, and communicate updates to the COO to support informed decision-making. Act as a bridge to the Echoing Green network, supporting interactions with Fellows and social entrepreneurs, gathering insights, and fostering meaningful connections that align with the organization’s mission. Serve as the main liaison between the COO and internal teams, ensuring alignment and collaboration on strategic initiatives and providing clear communication on project requirements and deadlines. Coordinate with external partners, ensuring efficient communication and timely follow-up to maintain strong relationships and support the successful execution of joint initiatives. Office & Technology Oversight Partner closely with the Talent & Office Operations Manager to ensure smooth daily office operations, including managing vendor relationships, maintaining office supplies, and addressing basic tech issues (e.g., Wi-Fi, Zoom, Box, Outlook). Ensure seamless execution of hybrid and virtual meetings by providing setup, troubleshooting, and real-time technical support to ensure smooth connectivity and functionality during executive meetings. Collaborate with other office support specialists to prepare for high-profile meetings, ensuring key stakeholders and attendees have all necessary materials and resources. Provide hands-on support for in-office needs, including document printing, event coordination, and maintaining a welcoming and organized office space that aligns with the organization’s professional standards. Oversee the setup of technical equipment for in-office events and meetings, managing audiovisual needs and resolving last-minute technical issues to ensure a seamless experience for attendees. What You’ll Bring Global Social Justice Orientation : Committed to fostering diversity, equity, and inclusion by creating a welcoming, inclusive environment that celebrates varied perspectives and identities. Proactive and Resourceful : Independently anticipates needs and takes initiative to solve challenges. Effective Prioritization and Coordination : Skilled in managing multiple priorities in a fast-paced environment through clear, direct communication. Strong Communication and Collaboration : Excels at coordinating and motivating individuals and partners, both internally and externally, through clear and direct communication. Detail-Oriented : Ensures accuracy and thoroughness in tasks, from office management to supporting seamless onboarding experiences. Adaptable with Technology : Proficient with evolving office technologies and familiar with tools like Asana, Box, and Outlook. Complex Thinker : Capable of managing multiple projects simultaneously, with a strategic understanding of Echoing Green's broader ecosystem. Salary starting at $95,000 Echoing Green offers a full benefits package designed to support employee wellness. Echoing Green Benefits Package: Generous Time Off: Up to 27 days of paid time off per year Comprehensive Health Coverage: Best-in-class health insurance, covering medical, dental, and vision needs Parental Leave: 16 weeks fully paid parental leave Well-Being Stipend: $100/month to support your personal wellness Wireless Stipend: $100/month for wireless expenses Professional Development: $1,350 per fiscal year to invest in your growth Retirement Savings: 403(b) plan with employer matching up to 7% of your annual salary (after your first year) At Echoing Green, we celebrate diversity and are committed to fostering an inclusive workplace. We strongly encourage applications from Black, Indigenous, people of color, LGBTQ, gender non-conforming & non-binary, women, veteran, multilingual, and other underrepresented persons in senior leadership to apply, even if they may not meet every listed qualification. Diverse perspectives drive innovation, and we are dedicated to building a team that reflects the richness of the global community. #J-18808-Ljbffr

Operations Manager

NYU Family Health Centers New York, NY

NYU Langone Hospital - Brooklyn is a full-service teaching hospital and Level I trauma center located in Sunset Park, Brooklyn. The hospital is central to a comprehensive network of affiliated ambulatory and outpatient practices, and serves as NYU Langone Health's anchor for healthcare access, growth, and delivery in the entire borough. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. Position Summary: We have an exciting opportunity to join our team as an Operations Manager. The Operations Manager for Procedural will be responsible for all operational aspects of the interventional suites including organizing, planning, and coordinating resources to provide high-quality patient care in a cost-effective manner in accordance with the NYU Langone Mission. This will include Interventional Cardiology, Electrophysiology, Vascular and Interventional Radiology, Neuro, Interventional Radiology, and Gastrointestinal. The operations manager will report to the Administrative Director for Medicine and Interventional Services. Job Responsibilities: Operational Excellence: Responsibilities include the daily oversight and management of staff resources, patient schedules, supplies, equipment, and environment of care with a focus on efficiency, patient throughput, quality, and safety. Facilitates the development and implementation of operational workflows, policies and procedures, and staff development activities to ensure the efficiency of department operations, promote quality of care, and the financial stability of operations. Manages a variety of administrative and research-related projects (gathering, collecting, and data analysis) to support procedural areas. Oversees the process for patients from internal and external referred patients to ensure medical records are complete and patients receive care and communication at the same level of excellence. Financial Management: Oversees financial management for the divisions. Works with the Administrator to complete the operating budget and monitor progress as monthly reports are provided. Keeps the department within budget. Prepares budgets that reflect reasonable estimates of projected expenses. Ensures that the department budgets are maintained with reasonable variances with an eye to innovation and cost-containment. Staff Management: Supervises scheduling, billing, and technical staff, and ensures that proper staffing is provided for clinical activities. Directly involved with the interview process. Completes yearly evaluations in a timely fashion and takes necessary disciplinary action. Works with Labor Relations to ensure all requirements are met for union and nonunion staff. Data Analytics: Oversees data collection, monitoring, evaluation, and analyzing of patient volume and efficiency metrics and offers recommendations for improving communication, efficiency, quality, and safety. Assists with quality data collection and reporting for cross-campus meetings and presentations. Compliance and Policy Development: Assures compliance with regulatory agency requirements related to the clinical and research needs of the procedural services. Works with the Director to anticipate changes in regulations and develop a plan for compliance and/or performance improvement. Works with the Director to communicate plans for new policies and procedures that impact the department, which includes methodologies to facilitate compliance. Assists in the preparation of externally and internally mandated reports. Additional Position Specific Responsibilities: Participates in special projects and performs other duties as aligned with the mission and values of the organization. Minimum Qualifications: To qualify you must have a Bachelor's degree in Management or a related field or the equivalent combination of education and experience. Preferred Qualifications: Master's degree preferred. Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone Hospital - Brooklyn provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. NYU Langone Hospital-Brooklyn is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information, or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $79,698.01 - $112,080.15 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay, or other forms of compensation or benefits. #J-18808-Ljbffr

High salary

Clerk

JOSEPH P. ADDABBO FAMILY HEALTH CENTER, INC. New York, NY

Job Description Job Description RESPONSIBILITIES : Under the direction of the WIC Director, the WIC Clerk is responsible for the following services: Certify and rectify WIC participants according to state and local agency policies Writes and distributes manual and computer checks to WIC participants Obtain income documentation from participants Completes certification forms items 1-19, 21-25, 40, and 41 Schedule appointments for WIC participants and follow-up when appointments are broken Monitor WIC vendors and follow up participants complaints regarding vendors Follow-up referrals from St. John’s Hospital and Addabbo (sponsoring agency) Follow-up on problem charts Follow-up on dual participants Prepares charts for recertification and nutrition classes on a daily basis Performs any other related duties as required Bilingual Spanish and English, speaking candidates are preferred

Clerk

Litchfield Cavo LLP New York, NY

Job Description Job Description Litchfield Cavo LLP is a premier insurance coverage and litigation defense law firm founded in 1998 on one principle—client service comes first. Our attorneys operate out of 23 offices, serving clients in more than 35 states nationwide. Collectively, we are a resource of experienced trial attorneys providing creative and responsive service. Our New York City office is growing and actively seeking a File Clerk interested in advancing their career among a team of staff and attorneys, who value and foster open and honest communication, and act with integrity and professionalism. Litchfield Cavo offers a competitive compensation plan and an excellent benefits package in a dynamic work environment that provides substantial opportunities for professional development. The salary range of $16 - $17.50 is commensurate with experience. OPPORTUNITY | File Clerk Litchfield Cavo seeks a well-rounded, highly-motivated, experienced File Clerk with at least three years of work experience in an office setting to perform a broad complement of duties, including basic support for and general upkeep of the office. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is an exceptional opportunity to gain experience with nationwide clients with a forward-thinking firm. RESPONSIBILITIES The following are representative of the knowledge, skill or ability the candidate should possess or demonstrate to succeed: · calendar all scheduled events and deadlines in Amicus; · maintain electronic case files; knowledge of iManage a big plus (training is provided) · ability to download, copy, scan and save documents · demonstrate ability to manage multiple projects with competing deadlines in a very busy legal environment; · organize, prioritize and implement tasks with strong attention to detail; · work proactively, independently and as part of a team; · remain self-directed, self-motivated and work effectively under tight time constraints; · provide clear written and verbal communications; · maintain professional demeanor and a positive attitude with attorneys, colleagues and vendors as needed; · demonstrate proficiency with MS Office including Word, Excel, Outlook and PDF maker (Nuance); demonstrate efficiency navigating the internet; · deliver incoming mail and faxes and prepare outgoing mail daily. PHYSICAL DEMANDS · sit, stand, walk, use the hands to finger, handle or feel, reach with hands or arms, and speak and hear, · regularly, push/pull up to 25 pounds, · regularly kneel, crouch, bend at the waist, and twist/turn; occasional climbing of short ladders and step ladders; · regularly lift below the shoulders up to 20 pounds, as well as regularly lift above the shoulders up to 20 pounds; lifting over 30 pounds that is below/at/above the waist or shoulders; and, · regularly operates office equipment such as a computer with a keyboard, mouse and monitor; printer, copier, telephone, fax machine, postage meter, etc. Our Firm provides an experienced support staff, current technology, ongoing training, and full-time IT and marketing departments. Litchfield Cavo LLP supports and encourages workforce diversity. We are an equal opportunity employer and provide equal opportunity to qualified individuals regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws.

IMAGING CLERK

City of New York New York, NY

Job Description APPLICANTS MUST BE PERMANENT IN THE CLERICAL ASSOCIATE CIVIL SERVICE TITLE Human Resources Solutions (HRS) is requesting approval to fill one (1) vacant Clerical Associate III via agency-wide job posting to function as an Imaging Clerk, within its HR Records Management. There is a critical need for this personnel transaction in order to maintain the units ability to provide continuity of support functions within the Division without any disruption in services. The HR Records Management is responsible for providing mailroom operations (mail receipt/ distribution/pickup) and messenger services (delivering mail to other agencies). Other support services include, but are not limited to, procurement, operation and maintenance of postage machines. The Micrographics Unit maintains centralized office records of all employees and conducts research analysis of staff personnel records in order to respond to complaints, requests and inquiries concerning Unemployment Insurance Benefits (UIB), no-fault insurance and disability benefits. Human Resources Solutions (HRS)/HR Records Management is recruiting for one (1) Clerical Associate III to function as an Imaging Clerk, who will: - Review and integrate documents by checking the records information, such as Employee ID number and document type. Prepare files for scanning by removing staples, rubber bands, and paper clips from file and counting total number of pages. - Operate image scanner to scan documents and categorize document type for indexing. Adjust image resolution, paper size, and orientation by using scanning applications document image settings. Review the scanned images for quality assurance. - Index documents by reviewing record cover sheet and documents, and select the appropriate document type to submit the electronic image. Verify indexing data and make necessary corrections; edit by using indexing application. - File the scanned documents by document type and date for temporary storage. Review the documents and discard duplicates. - Provide coverage for departments reception area ensuring appropriate notices to staff in various units, accurate logs, prompt and professional telephone communications, and excellent in-person customer service. - Provide customer service to HRA employees who ask to view their personnel file documents as directed by supervisor. Retrieve records and/or documents and print requested documents for employee. - Assist supervisor in collecting productivity data and preparing statistical reports. Ensure proper maintenance of scanners and scanning equipment by reporting equipment breakdown or other problems to the supervisor. - Other duties as assigned. Hours/Schedule: 9 to 5 Qualifications Qualification Requirements A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience. Skills Requirement Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Procurement Operations Clerk #PP

Avispa Technology New York, NY

Job Description Job Description Procurement Operations Clerk #PP A leading music streaming company looking for a Procurement Clerk . The successful candidate will support the centralizing of purchase order creation for the Shared Services team, managing the workflow of direct and indirect procurement requests. The ideal candidate will have 2-3 years of relevant procurement data input and customer service experience, which includes the use of P2P systems such as Ariba, Jaggaer, SAP, or Coupa. Procurement Operations Clerk Pay and Benefits: Hourly pay: $30-$35/hr Worksite: Leading music streaming company (New York, NY - Hybrid: Onsite two days a week, Open to remote candidates located in the United States, Must be available to work Eastern office hours and support the Pacific coast team as needed) W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL 40 hours/week, 3 Month Assignment Procurement Operations Clerk Responsibilities: Manage direct and indirect procurement workflow requests Input requests in Jaggaer and handle other data entry Support the centralization of P.O. creation processes Respond to questions that come through in the queue Procurement Operations Clerk Qualifications: 2-3 years of procurement operations experience, including heavy data entry Bachelor's degree is preferred Media industry experience is advantageous Strong attention to detail and data entry skills Experience with a P2P system such as Ariba, Jaggaer, SAP, or Coupa Proficient in Excel Solid customer service and communication skills Collaborative team player

Work Life Balance

Operations Lead

Robert Half New York, NY

Job Description Job Description We are offering an exciting opportunity for an Operations Lead in the heart of New York, New York, 10001, United States. As an integral part of our team in the sports media industry, your key role will be to oversee all aspects of account management for soccer contracts. You will be tasked with coordinating live motion graphics production, managing daily operations, maintaining equipment, and acting as the primary point of contact for our clients. Responsibilities: • Oversee the delivery of virtual graphics for live events, ensuring the smooth operation of software and hardware by our freelance operators • Collaborate with client production teams and broadcast / OTT departments, ensuring timely updates and reports to clients regarding the status of events and projects • Develop and implement processes in collaboration with the broader operations team, maintaining the highest quality assurance standards • Address, resolve, and escalate real-time issues during live broadcasts, working closely with the rest of our Operations team to efficiently share knowledge, resources, and staff • Train and assist operators in understanding and utilizing the tracking and keying features for best results on-air, while also recruiting new freelance operators to join the team as needed • Participate in planning calls with colleagues and clients, demonstrating strong stakeholder management skills • Thoroughly test new build releases of our software to discover unexpected glitches and challenges in a controlled environment • Communicate with the development team to understand software capabilities and limitations, as well as provide feedback from the execution of live events • Handle last-minute updates from clients, demonstrating problem-solving skills and the ability to make necessary adjustments to events/projects under time pressure.• Proven experience of 5+ years in an operations lead role or similar. • Proficiency in broadcast engineering is essential. • Demonstrable experience in live broadcast environments. • Strong stakeholder management skills, with the ability to navigate complex organizational structures. • Experience in QA - Quality Assurance, ensuring the highest level of output. • Excellent leadership abilities, with a track record of managing and inspiring teams. • Strong problem-solving skills, with a keen eye for identifying operational inefficiencies and implementing effective solutions. • Excellent communication skills, both written and verbal, are required. • Ability to thrive in a fast-paced, deadline-driven work environment. • Bachelor's degree in a relevant field is preferred.

Operations Coordinator

Robert Half New York, NY

Job Description Job Description We are offering a long-term contract employment opportunity for an Operations Coordinator in the non-profit sector based in New York. The key function of this role is to provide operational support to the team, with an emphasis on payment processing, data entry, and budgeting tasks. The work environment is fast-paced and requires a high degree of organization and detail-orientation. Responsibilities: • Efficiently manage Electronic Funds Transfers • Create and maintain grantee budgets with precision • Process payments to vendors, grantees, non-grantees, and third-party organizations • Utilize Oracle PeopleSoft and Microsoft Excel for various tasks • Resolve billing discrepancies and follow up with vendors • Code tasks to specific projects as needed • Perform high-volume document processing and review • Identify and rectify discrepancies in data • Assist in managing payments and reimbursements.• Minimum of 1 year of experience in a similar role within the Non-Profit industry • Proven experience in Payment Processing and Data Entry • Demonstrated ability to effectively Resolve Discrepancies • Experience in handling Credit Card Payments • Proficiency in Budgeting and Billing • Familiarity with Oracle PeopleSoft software • Competency in Microsoft Excel • Excellent interpersonal and communication skills • Ability to work effectively in a team and independently • Strong organizational skills with the ability to multitask • High level of accuracy and attention to detail • Must have a proactive and problem-solving mindset

Business Operations Specialist

SUMITOMO MITSUI TRUST BANK, LIMITED New York, NY

Job Description Job Description This role is located in New York City and will require a hybrid work schedule of at least 2 days in office per week. About the Bank Sumitomo Mitsui Trust Bank, Limited was established through the merger of The Sumitomo Trust and Banking Co., Ltd with Chuo Mitsui Trust and Banking, Ltd. on April 1, 2012. We are one of the largest asset managers in Asia and number one among Japanese financial institutions by AUM, with approximately $850 Billion USD in AUM. The Bank provides an assortment of financial solutions and manages a broad spectrum of financial products across its global branches. This role is for Officer level candidates. Department Overview The Americas Division (“AD”) was established in the Sumitomo Mitsui Trust Bank, Limited, New York Branch) (“SMTBNY”) to perform corporate functions and supervise U.S. entities. Established under the AD are the “Global Banking Unit (“GBU”), Americas Division” and “Global Markets Unit (“GMU”), Americas Division” which performs business functions. Investor Services and Business Solution Department (“ISB”) The Investor Services and Business Solution Department (“ISB”) is responsible for (i) distribution, agency services, and developing new business opportunities for syndicated loan transactions and (ii) developing and executing business and operation plans and managing day-to-day operations and administrative matters in GBU. Specialty Finance Department (“SFD”) The Specialty Finance Department (“SFD”) is responsible for originating, booking and monitoring credit facilities for both bilateral and syndicated loan transactions. SFD focuses on building and monitoring portfolio assets in 3 main product areas: Project Finance, Trade and Commodity Finance, and Aviation Finance. Real Estate Finance Department (“REF”) The Real Estate Finance Department (“REF”) is responsible for originating, booking and monitoring credit facilities for both bilateral and syndicated loan transactions. REF focuses on building and monitoring portfolio assets in Real Estate product area. Legal Department (“LGL”) The Legal Department (“LGL”) provides support to all departments of the New York Branch for legal consultation and advice in order to reduce legal and regulatory risk and to reduce the overall legal costs of Sumitomo Mitsui Trust Bank, Limited (“SMTB”). Your Role: Operations Analyst, ISB, SFD, REF Responsible for deal processing, internal control and regulatory compliance. Compliance Analyst, LGL Responsible for being knowledgeable of regulatory requirements, maintaining procedures and checking compliance for the Lending Group products. Acts as the Volcker Rule Responsible Officer for the Lending Group products. Your Duties and Responsibilities Operations Analyst, ISB, SFD, REF Performs business review of credit documentation, regulatory compliance review and booking of new investments and for amendments or periodic review. Ensures compliance and operational requirements are satisfied before closing and for amendments. Coordinates with internal and third parties to effect bookings, amendments and funding. Supports Credit Analysts with Branch and Head Office monitoring and reporting requirements. Tracks credit documentation and other customer reporting requirements for timely receipt. Performs agent function, including communicating with customers and other lenders for loan servicing and distribution of documents. Maintains related systems, reports, credit files and websites as well as assigns application numbers and records approvals. Performs other duties and responsibilities as assigned by management. Compliance Analyst, LGL Keeps current on the Bank’s regulatory compliance requirements by frequently reviewing and being knowledgeable of the requirements in all compliance policy and procedure manuals, especially the Legal Summary of the BSA/AML Compliance Program, Legal Summary of the Corporate Compliance Program and the Legal Summary of the Requirements Regarding Opening, Monitoring and Closing of Customer Accounts. Review new and developing regulatory compliance requirements and consider the applicability to the Lending Group products and activities and take necessary actions. Prepares and manages Customer/Account Profiles through research of customer’s business, location, industry, markets, use of funds and legal and business organizational structure, including ownership and key management for Lending Group Intermediaries. Coordinates with Lending Group Department Managers, Regulatory Compliance Department and Legal Department for the scheduling and timely review of customers and intermediaries. Performs daily and weekly due diligence to identify ownership structure for prospective/current/terminated customers for the purpose of maintaining the Personal Training Restricted List. Review Closing Checklists for regulatory compliance Maintains systems for monitoring customers and intermediaries for regulatory compliance purposes. Act as Secondary Volcker Rule Responsible Officer. Responsible for (i) ensuring that all Lending Group activities are in compliance with the Volcker Rule; (ii) keeping up with any changes and new developments related to Volcker Rule provisions affecting the activities of the Lending Group; and (iii) ensuring that the Lending Group Administrative Procedures section on Volcker Rule remains in compliance with the applicable requirements of the Volcker Rule. Assists with other regulatory compliance tasks as needed. Performs other duties and responsibilities as assigned by management. Your Qualifications Bachelor's degree in Finance, Economics or related field. 2+ years of banking experience is preferred. Japanese language skills are a plus. LoanIQ experience is a plus General knowledge of banking principles and/or loan markets. Excellent organization skills and detail oriented. Good interpersonal skills for team-oriented environment. Proficient in Microsoft 365 (Excel, PowerPoint, Word, Outlook, and Access). Excellent oral and written communication skills. Why you should join SuMi Trust:SuMi Trust embraces flexible ways of working when the business and role permits. We provide employees with a hybrid working model, allowing for in-office work and work from home. Our diverse and inclusive environment along with our global presence enables us to collaborate and communicate to meet our business needs. We believe that efficient teams need truth, loyalty, and a strong sense of purpose to balance risk and their targets. We make sustainable business decisions to improve our society and the world. We believe that each person brings a unique value that drives the business though their creativity and passion. The Employee Benefits package includes: Paid Time Off, medical, HSA, vision, dental, FSA, 401(k), profit sharing, legal plan, cancer indemnity plan, disability insurance, life insurance, employee assistance program, commuter benefits, business travel accident, paid volunteer day, paid memberships, paid seminars, and tuition assistance. We offer many socialization opportunities for wellness, financial wellbeing, runs/walks, team building, happy hours, and activities to support the Sustainable Developmental Goals. Check out our LinkedIn for our employee experience: https://www.linkedin.com/company/smtbny We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. SuMi Trust provides reasonable accommodations for employees and applicants with disabilities consistent with applicable law. If you need a reasonable accommodation during the application process, please let us know when the Human Resources staff reaches out to you for an interview. The anticipated salary range for this role is listed above. The specific salary offered to an employment applicant is based on the individual’s qualifications, experiences, the job responsibilities, an analysis of the current compensation paid for similar roles in the local geographic area, and key distinctions of the job as compared to current jobs in the Branch. The role may also be eligible for an annual discretionary bonus. Sumitomo Mitsui Trust Bank, Limited New York Branch is a branch of Sumitomo Mitsui Trust Holding Group. Learn more about the company, the values, and vision at https://www.smth.jp/english/about_us/philosophy

Facilities Operations Coordinator

SUMITOMO MITSUI TRUST BANK, LIMITED New York, NY

Job Description Job Description This role is located in New York City and will requires 5 days in the office per week. About the Bank Sumitomo Mitsui Trust Bank, Limited was established through the merger of The Sumitomo Trust and Banking Co., Ltd with Chuo Mitsui Trust and Banking, Ltd. on April 1, 2012. We are one of the largest asset managers in Asia and number one among Japanese financial institutions by AUM, with approximately $850 Billion USD in AUM. The Bank provides an assortment of financial solutions and manages a broad spectrum of financial products across its global branches. This position is for Officer level candidates. Department Overview: The Americas Division (“AD”) was established in the Sumitomo Mitsui Trust Bank, Limited, New York Branch) (“SMTBNY”) to perform corporate functions and supervise U.S. entities. Established under the AD are the “Global Banking Unit (“GBU”), Americas Division” and “Global Markets Unit (“GMU”), Americas Division” which performs business functions. The Administration Department (“ADM”) provides resources and various support services that facilitate the Branch’s flow of business in a sustainable and cost-efficient way. ADM manages communication with Head Office on Branch’s various issues such as budgeting, expense the administration of expatriate-related matters, and the management of external parties such as the building management company and other service vendors. Your Role Overview: Follows established guidelines for day-to-day, routine operational and administrative work. May be required to use some independent thought to handle complex issues. Focus on execution within defined parameters, some expansion based on developing capabilities or experiences in conjunction with experienced staff. The Assistant Facility Manager performs daily facility operations responsibilities to assist and support the Facility Manager. The Facility Assistant Manager assists with maintaining a safe and enjoyable facility environment, while serving as the first point of contact for patrons and access control for the facility. Other duties may be assigned by supervisor. Your Duties and Responsibilities: Assists the Facilities Manager in completion of various projects. Assists the Facility Manager to oversee IST facility service/operation. Manages and handles office facilities such as furniture, cabinets, HVAC, and others. Plan, schedule, and coordinate general maintenance, major repairs, and remodeling or construction projects for properties, equipment, and furniture as needed including various arrangements with third-party vendors. Inputs office supply orders, verifies order accuracy, and distributes office supplies, furniture, and equipment as needed. Manages office supply inventory to ensure efficiency. Completes the daily office inspection routine. Executes space planning and internal moves. Manage telephone (DID) number. Assists with vendor management related to facilities. Interfaces with building management as needed. Liaises with building, monitors tasks relating to elevator, fire drills and other items as needed and/or in compliance with local law. Manages and monitors the vendors and cost for purchasing material and vendor services related to Facilities. Supervises and reviews vendor services quality and maintains the service contracts. Completes inventory of Bank fixed assets. Performs GA related and other duties and responsibilities as assigned by management. Liaises with Head Office, facilities related tasks. Handles mailroom daily responsibilities, including receiving and distributing mail, operating postage machine and reconciling postage usage, arranging messenger services, and stocking mailroom supplies. Performs other duties and responsibilities such as company event support as assigned by Head of Administration and Facility Manager(s) Oversees and coordinates maintenance and repair work including after business hours and weekend. Available 24/7 to assist with any facility related emergencies. [Security System Management] Operates USIS Security System and requests ID cards from building management. Produces, monitors, and files activity reports. Monitors weekend access. Manages and reconciles monthly logbook for dealing room access and general access to office based on Access Level Charts Manages access cards, important keys, cabinet keys, and desk keys. Monitors access cards Inventory. Issues and deletes access cards. Reconciles the USIS Security System with employee list, authorization log, and status report. Handles long term visitor access. Troubleshoots any security related irregularities with SMTB staff, security manager, and the security company. Prepares incident reports as needed for security alarms. On call 24 hours a day for system irregularities. Manages and coordinates the SMTB Fire Evacuation Team with SMTB Manger and Building. Monitors the security cameras and keeps video images for required period of time. [Vendor Management for Security] Verifies repair and maintenance by vendors. Your Qualifications: Experience Building management or security certificate preferred. Minimum of five (5) years recent experience in facility management or related experience. Required basic knowledge of facilities maintenance work such as plumbing, HVAC and UPS. Knowledge of system furniture, AV system and basic electricity. Required basic knowledge of ADA and Uniform Building code of NYC. Knowledge or experience of coordination for corporate relocation, expansion and renovation is strongly preferred. Knowledge of General Affairs is preferred. Excellent organizational, problem solving, and multi-tasking skills. Excellent time management and organizational skills Bilingual oral and written skills on a business level in both English and Japanese is preferred. Why you should join SuMi Trust: SuMi Trust embraces flexible ways of working when the business and role permits. We provide employees with a hybrid working model, allowing for in-office work and work from home. Our diverse and inclusive environment along with our global presence enables us to collaborate and communicate to meet our business needs. We believe that efficient teams need truth, loyalty, and a strong sense of purpose to balance risk and their targets. We make sustainable business decisions to improve our society and the world. We believe that each person brings a unique value that drives the business though their creativity and passion. The Employee Benefits package includes: Paid Time Off, medical, HSA, vision, dental, FSA, 401(k), profit sharing, legal plan, cancer indemnity plan, disability insurance, life insurance, employee assistance program, commuter benefits, business travel accident, paid volunteer day, paid memberships, paid seminars, and tuition assistance. We offer many socialization opportunities for wellness, financial wellbeing, runs/walks, team building, happy hours, and activities to support the Sustainable Developmental Goals. Check out our LinkedIn for our employee experience: https://www.linkedin.com/company/smtbny We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. SuMi Trust provides reasonable accommodations for employees and applicants with disabilities consistent with applicable law. If you need a reasonable accommodation during the application process, please let us know when the Human Resources staff reaches out to you for an interview. The anticipated salary range for this role is listed above. The specific salary offered to an employment applicant is based on the individual’s qualifications, experiences, the job responsibilities, an analysis of the current compensation paid for similar roles in the local geographic area, and key distinctions of the job as compared to current jobs in the Branch. The role may also be eligible for an annual discretionary bonus. Sumitomo Mitsui Trust Bank, Limited New York Branch is a branch of Sumitomo Mitsui Trust Holding Group. Learn more about the company, the values, and vision at https://www.smth.jp/english/about_us/philosophy

Operations Maintenance Technician

TEKsystems New York, NY

Job Description Job Description TEKsystems is seeking a Operations Maintenance Technician to join a large multi-national technology company in New York, NY . Key Qualifications • 5 + years of relevant hands-on and supervisory experience in commercial/industrial facilities management, or professional services industries preferred • In-depth knowledge of commercial HVAC systems and BMS controls • Skilled understanding of mechanical, electrical, plumbing, and fire/life safety concepts • Demonstrated ability to plan and prioritize task in a self-directed work environment while maintaining high levels of efficiency • Highly skilled in oral and written communication, customer service, and customer satisfaction • Relevant knowledge of local and state building and safety regulations • Skilled understanding in the use of computer tools such as Computer Maintenance Management Systems (CMMS), productivity software, e-mail, and databases • Familiarity with MacOS and iOS platforms • Able to quickly adapt to new concepts, processes and tools Description - Act as key liaison for campus operations and maintenance work including scheduling, facilities project creation, oversight, and financial tracking - Provide hands-on technical troubleshooting and repair of building automation and MEP systems as needed - Help to supervise all aspects of Mechanical, Electrical, Plumbing, Fire / Life Safety, Building Automation, and critical environment systems - Provide training to new team members or vendor leads to ensure that they are established within Apple’s internal systems and processes - Keep accurate documentation of any incidents, including Root Cause Analysis for internal reporting - Provide direct supervision to on-site technicians and vendors and drive daily performance of work and goals - Make periodic inspections of work performed by technicians and subcontracted vendors to ensure all work is performed according to Apple standards - Maintain preventative maintenance schedules and logs on a daily, weekly, and monthly basis; reporting deficiencies as needed - Hold ownership of PM program and make recommendations for new maintenance procedures as needed - Respond to after-hours emergencies as they occur - Serve as back-up to the O&M manager as needed

Fleet Operations Director

Adecco New York, NY

Job Description Job Description Fleet Operations Director Location: Queens, NY We are seeking a high-energy Fleet Operations Director to lead our rideshare rentals and yellow taxi operations. This dynamic leadership role is ideal for someone with strong operations management skills and a passion for customer experience. What You’ll Do: Lead Operations: Oversee rideshare and taxi rentals, returns, dispatching, and customer interactions. Develop Teams: Train, mentor, and manage customer support and fleet associates for high performance. Drive Results: Achieve key operational and financial goals (e.g., utilization rates, rental revenue). Optimize Processes: Streamline vehicle readiness and minimize downtime through collaboration with repair shops. Solve Problems: Address customer issues and improve operational efficiency. Grow the Team: Manage recruitment, onboarding, and administrative tasks. Report Insights: Use data to inform decision-making and provide updates to management. What You Bring: Experience: 4+ years in operations management (rental cars, automotive, hospitality) and 3+ years in team leadership. Skills: Strong analytical, tech proficiency (Google Sheets), and collaboration skills. Education: Bachelor’s degree preferred. Why Join Us? Salary: $115,000–$135,000 + bonus potential. Benefits: Medical, dental, vision coverage, 15 PTO days, 5 sick days annually. Culture: Enjoy a collaborative work environment with weekly team lunches. If you're a results-driven leader with a passion for operations, apply today! Apply Now or email your resume to Barry Tacktill at barry.tacktill@ adeccona.com . Questions? Call . Pay Details: $115,000.00 to $135,000.00 per year Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en -us/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance

Treasury Operations Assistant

Robert Half New York, NY

Job Description Job Description Our client - located in Midtown Manhattan - is looking for a Treasury Representative to add to their team. Responsibilities: Manage daily administration of the bank accounts within the portfolio. Collaborate closely with senior property management personnel. Process daily and recurring wire and ACH transactions. Open new bank accounts, close terminated accounts, and purchase Certificates of Deposit (CDs) at various banking and brokerage institutions. Record journal entries in the accounting system. Monitor all accounts daily, including overdrafts and incoming wires. Assist condo and cooperative boards with their daily requests. Proficiency with banking portals required. Ensure adherence to internal controls and procedures. Manage banking relationships. Utilize accounting software and third-party solutions for daily banking operations. Sort and organize daily statements upon receipt. For more information, please reach out to Kimberly Chorba on LinkedIn Requirements: High school diploma, GED, or equivalent. Experience with Yardi or similar software is a plus (not required). Prior banking experience is preferred.

Loan Operations Associate

SUMITOMO MITSUI TRUST BANK, LIMITED New York, NY

Job Description Job Description This role is located in New York City and will require a hybrid work schedule of at least 2 days in office per week. About the Bank Sumitomo Mitsui Trust Bank, Limited was established through the merger of The Sumitomo Trust and Banking Co., Ltd with Chuo Mitsui Trust and Banking, Ltd. on April 1, 2012. We are one of the largest asset managers in Asia and number one among Japanese financial institutions by AUM, with approximately $850 Billion USD in AUM. The Bank provides an assortment of financial solutions and manages a broad spectrum of financial products across its global branches. This position is for a Non-Officer level. Department Overview: The Americas Division (“AD”) was established in the Sumitomo Mitsui Trust Bank, Limited, New York Branch) (“SMTBNY”) to perform corporate functions and supervise U.S. entities. Established under the AD are the “Global Banking Unit (“GBU”), Americas Division” and “Global Markets Unit (“GMU”), Americas Division” which performs business functions. Acting as back office to the Branch's Global Banking Unit, Loan Operations Department (“LOP”) is responsible for performing operational and administrative duties for booking and maintaining a wide range of credit-based products upon closing and throughout the life of transactions. The Department also provides certain check and balance points. Your Role Overview: Follows established guidelines for day-to-day, routine operational and administrative work. May be required to use some independent thought to handle complex issues. Focus on execution within defined parameters, some expansion based on developing capabilities or experiences in conjunction with experienced staff. Your Duties and Responsibilities: Captures credit related transactions and payments in ATLAS. Maintains operational ledgers and files of various forms in accordance with the Bank’s policy. Handles domestic loan administrative work (funding arrangement, preparing Information Sheets, processing payment, etc.) based on the instructions received from agent banks and/or Lending front office on routine matters. Verifies that these instructions are in compliance with the terms set by the binding agreement. Processes assigned non-routine loan activities such as purchases, refinancing, amendment, termination and sale. Establishes new customers and facilities in Loantel/Nicotel, ATLAS, and Loan Management Systems, as necessary. Monitors and applies incoming fees and interest payments. Investigates cash discrepancies associated with the responsible accounts. Claims compensation when necessary and follows up on reconcilement file. Ensures that all cash movements are properly recorded on Cash Position Sheet and reported to Funds Transfer and other relevant departments according to the procedure. Conducts daily nostro reconcilement. Prepares various Information Sheets, tickets and confirmation forms for JCF transactions based on written instructions once deal is established. Handles back-office operations for bonds acquired by Lending Group. This includes: capturing new bond products in Loantel and ATLAS systems, processing purchase, sale, redemption and coupon payments as well as timely funding of floating bonds. Prepares various reports as requested by the supervisors. Reports irregularities to the Supervisor(s) and/or Department Manager on a timely basis. Performs other duties and responsibilities as assigned by management. Your Qualifications: High school diploma. 2+ years of experience in loan operations in a bank. Bilateral loans and syndicated loans experience are required. Agency deal experience is highly desirable. Basic accounting knowledge and good mathematical aptitude. Proficiency with PC in business-related applications, at least for Microsoft Outlook Email and Calendar, Word, and Excel. Good communication skills. Good time management, including punctuality and attendance. Why you should join SuMi Trust:SuMi Trust embraces flexible ways of working when the business and role permits. We provide employees with a hybrid working model, allowing for in-office work and work from home. Our diverse and inclusive environment along with our global presence enables us to collaborate and communicate to meet our business needs. We believe that efficient teams need truth, loyalty, and a strong sense of purpose to balance risk and their targets. We make sustainable business decisions to improve our society and the world. We believe that each person brings a unique value that drives the business though their creativity and passion. The Employee Benefits package includes: Paid Time Off, medical, HSA, vision, dental, FSA, 401(k), profit sharing, legal plan, cancer indemnity plan, disability insurance, life insurance, employee assistance program, commuter benefits, business travel accident, paid volunteer day, paid memberships, paid seminars, and tuition assistance. We offer many socialization opportunities for wellness, financial wellbeing, runs/walks, team building, happy hours, and activities to support the Sustainable Developmental Goals. Check out our LinkedIn for our employee experience: https://www.linkedin.com/company/smtbny We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. SuMi Trust provides reasonable accommodations for employees and applicants with disabilities consistent with applicable law. If you need a reasonable accommodation during the application process, please let us know when the Human Resources staff reaches out to you for an interview. The anticipated salary range for this role is listed above. The specific salary offered to an employment applicant is based on the individual’s qualifications, experiences, the job responsibilities, an analysis of the current compensation paid for similar roles in the local geographic area, and key distinctions of the job as compared to current jobs in the Branch. The role may also be eligible for an annual discretionary bonus. Sumitomo Mitsui Trust Bank, Limited New York Branch is a branch of Sumitomo Mitsui Trust Holding Group. Learn more about the company, the values, and vision at https://www.smth.jp/english/about_us/philosophy

Accounting Clerk

Robert Half New York, NY

Job Description Job Description We are offering a contract for a permanent position as an Accounting Clerk in the Retail industry, located in New York. The workplace is fully onsite and you will be joining our team, where your main responsibility will be overseeing the processing of customer credit applications and maintaining customer records. Responsibilities: • Accurately process customer credit applications • Maintain and update customer credit records • Resolve customer inquiries in a timely and efficient manner • Monitor customer accounts and take appropriate action when necessary • Enter data for Accounts Payable and Accounts Receivable • Apply cash applications for Accounts Receivable • Handle invoice entry for Accounts Payable • Utilize Microsoft Excel for various accounting tasks • Familiarity with Oracle, QuickBooks, and SAP is advantageous but not mandatory • Experience with NetSuite is a plus but not required.• Minimum of 2 years of experience in an accounting or similar role within the retail industry • Proficiency in Account Reconciliation • Experience with Accounts Payable (AP) • Experience with Accounts Receivable (AR) • Strong skills in Billing • Proficiency in Data Entry • Experience in Invoice Processing • Proficient in Microsoft Excel • Familiarity with Oracle • Experience in using QuickBooks • Knowledge of SAP software

Accounting Clerk

Robert Half New York, NY

Job Description Job Description We are offering a contract for an Accounting Clerk position in the real estate and property industry, located in New York, New York. You will be assisting with various general accounting tasks, ensuring accurate payment accounting, and supporting various projects as necessary. Responsibilities: • Oversee the processing of accounts payable invoices using AVID and MRI software • Conduct account reconciliations and resolve any discrepancies • Manage the billing of monthly sundry charges and the emailing of monthly rent bills • Handle in-house deposits, post receipts in MRI, and perform bank transactions • Investigate duplicate and overdue invoices • Assist in the preparation of work papers and year-end activities • Support ad hoc projects as required • Handle accruals and payroll journal entries and prepare 1099 forms • Maintain accurate records and data entry tasks • Utilize Microsoft Excel for various accounting tasks.• Minimum of 2 years of experience in an accounting role, ideally within the Real Estate & Property industry. • Proficiency in Account Reconciliation, ensuring all financial records are accurate and up to date. • Experience with Accounts Payable (AP), including managing outgoing bills and invoices. • Knowledge of Accounts Receivable (AR), including tracking and resolving outstanding payment issues. • Experience in Billing, including creating invoices and credit memos, updating customer records. • Proficiency in Data Entry, ensuring all financial data is recorded accurately and promptly. • Experience in Invoice Processing, including reviewing, verifying, and processing invoices. • Strong skills in Microsoft Excel, with the ability to create and manage complex spreadsheets. • Familiarity with MRI, a real estate software used for property management. • Experience with MRI Software, including its use for financial reporting and analysis.

Payroll Clerk

Wilson Elser - Business & Legal Professionals New York, NY

Job Description Job Description Wilson Elser is a leading defense litigation law firm with more than 1,250 attorneys in 44 offices throughout the United States. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 43rd in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus and a Women in the Law Forum Gold Standard Law Firm. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Payroll Clerk in our downtown New York City office. This position offers a flexible, hybrid working arrangement. The Position We are looking for a capable Payroll Clerk to assist the Payroll team in overseeing the administrative payroll functions of the organization by ensuring that the payroll workflow is completed and provide assistance to all stakeholders within the payroll process. The ideal candidate would be a methodical, self-starter, coachable, and team player who is detail-oriented and takes pride in their work. Key Responsibilities: Payroll Processing Collect and verify timekeeping information for all employees Manage employee requests in payroll system including time off requests, direct deposit updates, tax updates, address changes First point of contact to assist employees with payroll concerns Investigate and resolve employee payroll concerns Complete employment verifications Ensure that all quarterly payroll returns are accounted for and filed Manage customer service cases with payroll software provider Manage tax agency account numbers relevant for tax filings Qualifications At least two years of payroll processing experience Proven experience working within a Payroll/Human Resource capacity Must have experience and knowledge of relevant software (e.g. UKG and Microsoft Office) Experience in data collection, entry, and reporting with great attention to detail and confidentiality Solid knowledge of relevant legislation, policies and regulations Outstanding organizational and time management skills Excellent communication abilities with aptitude in problem-solving BS/BA in Accounting, Business Administration or Human Resources is a plus A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $60,000—$70,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at [email protected] . We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.

Payroll Clerk

Wilson Elser - Business & Legal Professionals New York, NY

Job Description Job Description Wilson Elser is a leading defense litigation law firm with more than 1,250 attorneys in 44 offices throughout the United States. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 43rd in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus and a Women in the Law Forum Gold Standard Law Firm. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Payroll Clerk in our downtown, New York City office. This position offers a flexible, hybrid working arrangement. The Position We are looking for a capable Payroll Clerk to assist the Payroll team in overseeing the administrative payroll functions of the organization by ensuring that the payroll workflow is completed and provide assistance to all stakeholders within the payroll process. The ideal candidate would be a methodical, self-starter, coachable, and team player who is detail-oriented and takes pride in their work. Key Responsibilities: Payroll Processing Collect and verify timekeeping information for all employees Manage employee requests in payroll system including time off requests, direct deposit updates, tax updates, address changes First point of contact to assist employees with payroll concerns Investigate and resolve employee payroll concerns Complete employment verifications Ensure that all quarterly payroll returns are accounted for and filed Manage customer service cases with payroll software provider Manage tax agency account numbers relevant for tax filings Qualifications At least two years of payroll processing experience Proven experience working within a Payroll/Human Resource capacity Must have experience and knowledge of relevant software (e.g. UKG and Microsoft Office) Experience in data collection, entry, and reporting with great attention to detail and confidentiality Solid knowledge of relevant legislation, policies and regulations Outstanding organizational and time management skills Excellent communication abilities with aptitude in problem-solving BS/BA in Accounting, Business Administration or Human Resources is a plus A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $60,000—$70,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at [email protected] . We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.